TEHCY Subgrant Management Documents

Funding Cycle September 1, 2018 – August 31, 2021

Download each of the documents listed below by clicking on the bold-faced title of the document.

Fall Subgrantee Training Documents

View Webinar and Training resources from the TEHCY Subgrantee Training conducted on October 3, 2019

Directory of Currently Funded McKinney-Vento Subgrants in Texas

Click here to access contact information for each of the current Texas Education for Homeless Children and Youth (TEHCY) program subgrantees. Last updated: July 18, 2019

Important Dates

To view the most current version of the TEHCY subgrant critical events calendar, click here.

TEHCY Consultants Assigned to TEHCY Subgrants

Each TEHCY subgrant has been assigned a TEHCY consultant who will help projects with subgrant management and technical assistance.

To view a map of the TEHCY Consultant assignments, Click here.
To view contact information for the TEHCY consultants, Click here.

TEHCY Year 1 (2018 – 2019) Midyear Review

TEA conducted a Zoom meeting on Thursday, March 28th, 2019, that included instructions for completing the TEHCY subgrant midyear review survey.

To view the Zoom meeting slide presentation, click here.

To view the recording of the Zoom meeting, click here or visit

The TEHCY subgrant midyear review consists of an online survey that must be completed by each TEHCY project. An email was sent to all the TEHCY subgrants immediately following the Zoom meeting on March 28, 2019, with instructions for completing the midyear review survey.

To view a copy of the email with the midyear review survey instructions, click here.

To assist in completing the TEHCY midyear review survey, subgrantees may preview and answer the questions using one of the following Word document links:

Single district subgrants:

Education Service Center (ESC) subgrants:

Shared Service Arrangement (SSA) subgrant districts:

Once prepared to submit the TEHCY online survey, click on the following link:

If the link does not work, copy and paste the URL into a browser to access the survey.

The midyear review survey must be completed by 10:00 pm on Friday, May 3, 2019.

Please contact your THEO consultant with any questions.

TEHCY Year 2 (2019 – 2020) Continuation Application

The 2019-2020 Texas Education for Homeless Children and Youth (TEHCY) Continuation grant has posted to the TEA Grant Opportunities page.


The continuation application is now in two parts:


  • Part 1 – Includes the General Information, Provisions and Assurances, and the Purpose of Amendment.
  • Part 2 – Includes an Excel spreadsheet with six budget tables

Both Part 1 and Part 2 must be submitted to TEA by May 21, 2019.


Financial Management Documents

The following forms must be completed prior to the activity taking place. Completed forms must be emailed to homelesseducation@tea.texas.gov.
Please send a copy to your TEHCY subgrant THEO consultant, as well.

TEA Allowable Costs Form – Field Trip

TEA Allowable Costs Form – Program Related Out of State Travel

TEA 2018 EDGAR Participant Support Costs


Expenditure Reporting

Budgeting Costs Guidance Handbook

Amendment Guidance

The following document explains when a subgrant must be amended: When to Amend the Application and Impact to Expenditure Reporting (ER) Requests

Subgrantee Compliance Handbook

M-V Subgrantee Handbook, 3rd Edition

Released September 30, 2015

Summary of Changes, M-V Subgrantee Handbook, 3rd_Edition
Released October 16, 2015

FAQ M-V Subgrantee Handbook, 3rd Edition

TEHCY Fall Training Materials – Year 1 (2018-19)

The following materials were distributed at the Annual Statewide Conference on Ending Homelessness at the Omni Hotel – Southpark in Austin, Texas.
The conference was held Wednesday, September 26, through Friday, September 28, 2018.
Click on each of the session titles below to access the handouts for the session.

Download the complete conference program with the conference agenda and session descriptions by clicking here.

Materials from the TEHCY Subgrantee Required Training on Wednesday, September 26, and Thursday, September 28, 2018:

  1. TEHCY Training Conference Slides
  2. TEHCY Training: Grants Session
  3. TEHCY Training: Prekindergarten Eligibility
  4. TEHCY Training: Title I, Part A, Allowable Use of Funds

Additional Session Materials:

  1. Session 2.8: TEA Session on Mental Health and Trauma-Informed Schools
  2. Session 5.8: TEA Session on Impactful Collaboration within Programs to Address the Needs of Migratory Children
  3. Session 6.8: TEA Session on Breaking the Barriers of Time and Space – Using the Texas Virtual School Network and Online Learning to Support Students

Funding RFA for TEHCY Subgrants (2018-2020)

Follow the links below for the application (RFA) schedules and complete instructions for the Texas Education for Homeless Children and Youth (TEHCY) program subgrant cycle effective September 1, 2018 – August 31, 2021. Submission deadline was April 3, 2018.


2018–2019 Texas Education for Homeless Children and Youth (TEHCY) Grant Application Listing